VCF East 2020 Virtual Hybrid Show

VCF East will be a virtual hybrid show for 2020.

The dates for the live show will be October 10 & 11. Times will be released after we figure out the schedule, but expect a 9AM to 5PM time range for each day.

We already have exhibitors, class instructors and presenters signed up.

Exhibitors can submit a 5 to 10 minute video or show their exhibit in-person at InfoAge.

Sign up here: https://forms.gle/24CeNpKFDwVmLeMR9

Class Instructors can submit a 30 minute video on their how-to class.

Sign up here: https://forms.gle/kFhoGKuPBcSAWRHKA

I know that this will be a great disappointment to many. I had hoped that after 4 months that conditions would have improved to the point that the show could be in-person, but limitations in indoor capacity makes the effort to organize an in-person show prohibitive. We considered the time, effort, money and safety to make an in-person show.

But don’t despair! Our virtual hybrid show will still be a lot of fun!
We can still make the show great despite being a virtual hybrid.

VCF West, K-Fest and HOPE have shown that a fun show can still be created while being virtual.
What do I mean “virtual hybrid”? Our plan is to have a two day event where there will be a mixture of pre-recorded videos as well as live demonstrations of exhibits. Live attendance at InfoAge will be limited to exhibitors and show administrators.
I see this event as an opportunity to show off exhibitors who normally wouldn’t be able to make the show due to distance or circumstances .
I will be sending out more details about our plans as we develop them.
In the meantime, I will be contacting exhibitors, class instructors and speakers to start making videos to send to me.

 

VCF West 2020 will be a virtual event.

Since it appears that we won’t be allowed to host “large gatherings” in the state of California for the foreseeable future, it is time to plan for keeping the spirit of VCF West alive without the physical gathering.

To do that we want to host the same basic format.  Exhibits, speakers and classes along with the “social” aspects of getting hobbyists together.

The only way to effectively do that is to put as much of the effort in advance as possible.  That means that contributors are being asked to “virtualize” their contributions with shareable videos, slide shows, etc.  Speakers and class trainers as well as any exhibitors willing will be asked to allow for an online Q&A session after the video is aired.

We will also host virtual meetups throughout the day, hopefully with special guests encouraged to visit at predetermined times.

The entire event will be scheduled for 6-8 hours on Saturday August 1st with all of the videos completed, post processed, uploaded and held by the prior weekend (July 26th.)

What we will need:

  1. Committed exhibitors to produce 5 minute (+/-) videos of the systems(s) they would have liked to exhibit.  These should be submitted to the VCF West team by early July, at the latest. Sooner is always better!

  2. At least a couple of keynote speakers willing to do 30 minute recorded talks and willing to host a Q&A Hangouts/Meetings call.

  3. Hopefully a classroom teacher or two to do a training video of 15-30 minutes and willing to host a Q&A Hangouts/Meetings call.

Again if you would like to participate in one of the above categories (exhibitor, presenter, educator) please let me (erik@vcfed.org) know as early as possible and please get your video done as quickly as possible.

Some video suggestions:

  • Please have your recording device in Landscape mode.

  • Introduce yourself and your exhibit to start.

  • Please ensure that you have appropriate lighting for your video.  Remember that different parts of the video may need different lighting.  Filming screens is usually done in a darker environment while speakers should find as much light as possible.

  • Audio is just as important as video.  Consider an external microphone, if possible.  Find a suitable space to do the recording with a minimum of ambient noise, echo, etc.

  • If you are speaking while in the video please speak into the camera rather than while looking away, if at all possible.

  • Play back your work and make sure you like it before submitting it!  Our editors will clean up some stuff, but we can’t add things that aren’t there, etc.

I created a sample video.

My raw one is here: https://youtu.be/amSyI3t6JWk

The cleaned up version is here: https://youtu.be/_1GKSVyuLRk
Update 6/24/2020

We currently have 12 exhibits, 2 presentations and 2 classes and the list is growing daily. The deadline of July 7 is coming soon, so submit your video quickly if you want to be included!